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TRANSFER AND TRANSMISSION OF SHARES57)
No transfer to minor The Board shall not issue or register a transfer of any shares for a minor (except in case when they are fully paid) or insolvent or person of unsound mind. 58)
Form of transfer The instrument of transfer of any share shall be in the prescribed form under the Companies (Central Government) General Rules and Forms, 1956 and in accordance with the requirements of Section 108 of the Act. 59)
Application for transfer a.
An application for registration of a transfer of the
share in the Company may be either by the transferor or the transferee. b.
Where the application is made by the transferor and
relates to partly paid shares, the transfer shall not be registered unless the
Company gives notice of the application to the transferee and the transferee
makes no objection to the transfer within two weeks from the receipt of the
notice. c.
For the Purpose of clause (b) above notice to the
transferee shall be deemed to have been duly given if it is despatched
by prepaid registered post to the transferee at the address given in the
instrument of transfer and shall be deemed to have been duly delivered at the
time at which it would have been delivered in the ordinary course of post. 60)
Execution of transfer The instrument of transfer
of any share shall be duly stamped and executed by or on behalf of both the
transferor and the transferee and shall be attested. The transferor shall be
deemed to remain the holder of such share until the name of the transferee
shall have been entered in the Register of Members in respect thereof. PROVIDED THAT registration
of a transfer shall not be refused on the ground of the transferor being either
alone or jointly with any other person or persons indebted to the Company on
any account whatsoever except where the Company has a lien on shares. 61)
Transfer by legal representatives A transfer of share in the Company of a deceased member thereof made by his legal representative shall, although the legal representative is not himself a member be as valid as if he had been a member at the time of the execution of the instrument of transfer. 62)
Register of Members when closed The Board of Directors shall have power on giving not less than seven days previous notice by advertisement in some newspaper circulating in the district in which the registered office of the Company is situated to close the Register of Members and/or the Register of Debenture Holders at such time or times and for such period or periods not exceeding thirty days at a time and not exceeding in the aggregate forty five days in each year as it may seem expedient to the Board. 63)
Directors may refuse to register transfers Subject to the provisions of Section 111 of the Act or any statutory modification thereof and subject to the provisions of Section 22A of the Securities Contracts (Regulation) Act, 1956 as in force from time to time, the Directors may at any' time in their own absolute and uncontrolled discretion decline to register or acknowledge any transfer of any share giving reasons thereof and in particular may so decline in any case in which the Company has a lien upon the shares desired to be transferred or any call or installment regarding any of them remain unpaid or unless the transferee is not approved by the Directors and such refusal shall not be affected by the fact that, the proposed transferee is already a member, the registration of transfer shall be conclusive evidence of the approval of the Directors of the transferee. 64)
Directors may refuse any application for split or
consolidation of Certificate(s) Subject to the power of the Directors stated in Article 63 and the provisions of this clause, transfer of Shares/Debentures, in whatever lot should not be refused. However, the Company may refuse to split a Share Certificate/Debenture Certificate into several scripts of very small denomination or to consider a proposal for transfer of Shares/Debentures comprised in a Share Certificate/Debenture Certificate to several parties, involving such splitting if on the face of its such splitting/transfer appears to be unreasonable or without a genuine need or a marketable lot. 65)
Notice of refusal to be given to transferor and
transferee If the Company refused to register the transfer of any shares of debentures or transmission of any right therein, the Company shall within one month from the date on which the instrument of transfer or intimation of transmission was delivered with the Company send notice of refusal to the transferee and the transferor or to the person giving the intimation of the transmission as the case may be giving reasons for such refusal and thereupon the provisions of Section 111 of the Act and statutory modification or re-enactment thereof for the time being in force shall apply. 66)
Death of one or more joint holders of shares In case of the death of any one or more of the persons named in the Register of Members as the joint holders of any share, the survivor or survivors shall be the only persons recognised by the Company as having any title or interest in such share, but nothing herein contained shall be taken to release the estate of a deceased joint holder from any liability on shares held by him with any other person. 67)
Titles to shares of deceased member The executors or administrators of a deceased member or holders of a Succession Certificate or the legal representatives in respect of the shares of a deceased member (not being one of two or more joint holders) shall be the only persons recognised by the Company as having any title to the shares registered in the name of such members and the Company shall not be bound to recognise such executors or administrators or holders of a succession certificate or the legal representatives unless such executors or administrators or legal representative shall have first obtained Probate or Letters of Administration or Succession Certificate as the case may be from a duly constituted Court in the Union of India provided that in any case where the Board of Directors in its absolute discretion thinks fit, the Board upon such terms as to indemnity or otherwise as the Directors may deem proper dispense with production of Probate or Letters of Administration or Succession Certificate and register under Article 73 shares standing in the name of a deceased member, as a member. 68)
Registration of persons entitled to shares otherwise
then by
transfer (Transmission clause) Subject to the provisions of Article 66, any person becoming entitled to any share in consequence of the death, lunacy, bankruptcy or insolvency of any member or by any lawful means other than by the transfer in accordance with these Articles, may with the consent of the Board of Directors (which it shall not be under obligation to give) upon producing such evidence that he sustains the character in respect of which he proposes to act under these Articles or of his title, as the Board of Directors shall require and upon giving such indemnity as the Directors shall require either be registered as member in respect of such shares or elect to have some person nominated by him and approved by the Board of Directors registered as members in respect of such shares. PROVIDED NEVERTHELESS that if such person shall elect to have his nominee registered, he shall testify his election by executing in favour of his nominee an instrument of transfer in accordance with the provisions herein contained and until he does so, he shall not be free from any liability in respect of such shares, this clause is herein referred to as "THE TRANSMISSION CLAUSE." 69)
Refusal to register nominee Subject to the provisions of the Act and these Articles, the Directors shall have the same right to refuse to register a person entitled by transmission to any share of his nominee as if he were the transferee named in an ordinary transfer presented for registration. 70)
Person entitled may receive dividend without being
registered as member A person entitled to a share transmission shall subject to the right of the Directors to retain such dividends or money as is herein after provided be entitled to receive and may give a discharges for any dividends or other moneys payable in respect of the share. 71)
No fee on transfer or transmission No fee shall be charged for registration of transfer, Probate, Succession Certificate and Letters of Administration, Certificate of Death or Marriage, Power of Attorney or similar other documents. 72)
Transfer to be presented with evidence of title Every Instrument of transfer shall be presented to the Company duly stamped for registration accompanied by such evidence as the Board may require to prove the title of the transferor, his right to transfer the shares and generally under and subject to such conditions and regulations as the Board may, from time to time, prescribe and every registered instrument of transfer shall remain in the custody of the Company until destroyed by order of the Board. 73)
The Company not liable for discharge of a notice
prohibiting registration of a transfer The Company shall incur no liability or responsibility whatever in consequence of its registering or giving effect to any transfer of shares made or purporting to be made by any apparent legal owner thereof as shown or appearing in the Register of Members to the prejudice of persons having or claiming any equitable right, title or interest to or in the said shares, notwithstanding that the Company may have had notice of such equitable right, title or interest or notice prohibiting registration of such transfer and may have entered such notice or referred thereto in any book of the Company and the Company shall not be bound or required to regard or attend to give effect to any notice which may be given to it of any equitable right. Title or interest or be under any liability whatsoever for refusing or neglecting to do so, though it may have been entered or referred to in some book of the Company, but the Company shall nevertheless, be at liberty to regard and attend to any such notice and give effect thereto if the Board of Directors shall so think fit. BORROWING POWERS
82)
Power of Borrow Subject to the provisions of Sections 58A, 292 and 293
of the Act and of these Articles the Board of Directors may, from time to time
at its discretion by a resolution passed at a meeting of the Board, borrow,
accept, deposits from members either in advance of calls of otherwise and
generally raise or borrow or secure the payment of any such sum or sums of
money for the purpose of the Company from any source: PROVIDED THAT, where the
moneys to be borrowed together with the moneys already borrowed (apart from
temporary loans obtained from the Company's bankers in the ordinary course,. of
business) exceeds the aggregate of the paid up capital of the Company and its
free reserves (not being reserves set apart for any specific purpose) the Board
of Directors shall not borrow such money without the sanction of the Company in
general meeting. No debt incurred by the Company in excess of the limit imposed
by this Article shall be valid or effectual unless the lender proves that he
advanced the loan in good faith and without knowledge that the limit imposed by
this Article has been exceeded. 83)
The payment or repayment of money borrowed The payment or repayment of moneys borrowed as aforesaid may be secured in such manner and upon such terms and conditions in all respect as the Board of Directors may think fit and in particular in pursuance of a resolution passed at a meeting of the Board (and not by Circular Resolution) by the issue of bonds, debentures or debenture-stock of the Company, charged upon all or any part of the property of the Company, (both present and future), including its uncalled capital for the time being and the debentures and the debenture- stocks and other securities may be made assignable free from any equities between the Company and the person to whom the same may be issued. 84)
Term of issue of debenture Any debentures, debenture-stock or other securities may be issued at a discount, premium or otherwise and may be issued on condition that they shall be convertible into shares of any denomination and with any privileges and conditions as to redemption, surrender, drawing, allotment of shares attending (but not voting) at General Meeting, appointment of Directors and otherwise debentures with the right to conversion into or allotment of shares shall be issued only with the consent of the Company in General Meeting by a Special Resolution. 85)
Mortgage of uncalled capital If any uncalled capital of the Company is included in or charged by any mortgage or other security, the Directors may, subject to the provisions of the Act and these Articles, make calls on the members in respect of such uncalled capital in trust for the person in whose favor such mortgage or security executed. MEETING OF MEMBERS86)
Statutory Meeting The Statutory Meeting shall be held in accordance with
the provisions of Section 165 of the Act within a period of not less than one
month and not more than six months from the date on which the Company shall be
entitled to commence business. 87)
Annual General Meeting and the persons entitled to
attend 1)
The Company shall in each year held, in addition to
any other meeting a General Meeting as its Annual General Meeting in accordance
with the provisions of Sections 166 and 210 of the Act 'and shall
specify the meeting as such in the notice calling it, except in the case where
the Registrar, has given an extension of time for holding any Annual General
Meeting, of the Company and that of the next. PROVIDED THAT if the Registrar shall have for special
reason, extended the time within which any Annual General Meeting shall be held
such Annual General Meeting may be held within the additional time. 2)
Every Annual General Meeting shall be called for any
time during business hours, on a day that is not a public holiday and shall be
held either at the registered office of the Company or at some other place
within the city or town or village in which the of registered office of the
Company is situated for the time being. 3)
Every member of the Company shall be entitled to
attend either in person or by proxy, and the Auditor of the Company shall have
the right to attend and to be heard at any General Meeting which he attends on
any part of the business which concerns him as Auditor. 88)
Report Statement and registers to be laid before the
Annual General Meeting. At every General Meeting of the Company there shall be laid on the table the Directors' Report and Audited Statement of Accounts, Auditors' Report (if not already incorporated in the Audited Statement of Accounts), the proxy register with proxies and the Register of Directors' Shareholdings which latter Register shall remain open and accessible during the continuance of the meeting. 89)
Extra-ordinary General Meeting All General Meeting other than Annual General Meetings shall be called Extra-ordinary General Meetings 90)
Requisitionists Meeting 1)
Subject to the provisions of Section 188 of the Act,
the Directors shall on the requisition in writing of such number of members as
hereinafter specified and (unless the General Meeting otherwise resolves) at
the expense of the requisitions : a.
give to the
members of the Company entitled to receive notice of the next Annual General
Meeting, notice of any resolution which may properly be moved and is intended
to be moved at that meeting. b.
circulate to members entitled to have notice of any
general meeting sent to them, any statement of not more than one thousand words
with respect to the matter referred to in any proposed resolution or any
business to be dealt with at that meeting. 2)
The number of members necessary for a requisition
under clause (1) hereof shall be: a.
Such number of members as represent not less than
one-twentieth of the total voting power of all the members having at the date
of the resolution a right to vote, on the resolution or business to which the
requisition relates; or b.
not less than one hundred members having the rights
aforesaid and holding shares in the Company on which there has been paid up an
aggregate sum of the less than rupees one lakh in
all. 3)
Notice of any such resolution shall be given and any
such statement shall be circuited to members of the Company entitled to have
notice of the meeting sent to them by serving a copy of the resolution or statement
on each member in any manner permitted by the Act for service of notice of the
meeting and notice of any such resolution shall be given to any other member of
the Company by giving notice of the general effect of the resolution in any
manner permitted by the Act, for giving him notice of meeting of the Company. The copy of the resolutions shall be served or notice
of the effect of the resolution shall be given, as the case may be, in the same
manner and so far as practicable, at the same time as notice of the meeting and
where it is not practicable for it to be served or given at that time, it shall
be served or given as soon as practicable thereafter. 4)
The Company shall not be bound under this Article to
give notice of any resolution or to circulate any statement unless: a.
a copy of the requisition signed by the requisitionists ( or two or more copies which between them
contain the signature of all the requisitionists) is
deposited at the registered office of the Company,
i.
in the case of requisition, requiring notice of
resolution, not less than six weeks before the meeting;
ii.
in the case
of any other requisition. not less than two weeks before the meeting; b)
there is
deposited or tendered with the requisition sum reasonably sufficient to meet the Company expenses in giving effect
thereto. PROVIDED THAT if after a copy of
the requisition requiring notice of a resolution has been deposited at the
registered office of the Company and an Annual General Meeting is called for a
date six weeks or less after such copy has been deposited, the copy although
not deposited within the time required by this clause, shall be deemed to have
been properly deposited for the purpose also thereof. 5)
The Company shall also not be bound under this Article
to circulate any statement if, on the application either of the Company or of
any other person who claims to be aggrieved is satisfied that the rights
conferred by this Article are being abused to secure needless publicity for
defamatory matter. 6)
Notwithstanding anything in these Articles, the
business which may be dealt with at an Annual General Meeting shall include any
resolution of which notice is given in accordance with this Article and for the
purpose of this clause, notice shall be deemed to have
been so given, notwithstanding the accidental omission, in giving it, to one or
more members. 91)
Extra-ordinary General Meeting by Board and by
requisition a.
The Directors may, whenever they think fit, convene an
Extra-ordinary General Meeting and they shall on requisition of the members as
hereinafter provided, forthwith proceed to convene Extra-ordinary General
Meeting of the Company. b.
When a Director or any two members may call an
Extra-ordinary General Meeting If at any time there are not within
India sufficient Directors capable of acting to form a quorum or if the number
of Directors be reduced in number to less than the minimum number of Directors
prescribed by these Articles and the continuing Directors fail or neglect to
increase the number of Directors to that number or to convene a general
meeting, any Director or any two or more members of the Company holding not
less than one-tenth of the paid up share capital of the Company may call an
Extra-ordinary General Meeting in the same manner as nearly as possible as that
in which meeting may be called by the Directors. 92)
Contents of requisition and number of requisitionists required and the conduct of meeting 1)
In case of requisition the following provisions shall
have effect: a.
The requisition shall set out the matter for the
consideration of which the meeting is to be called and shall be signed by the requisitionists and shall be deposited at the registered
office of the Company. b.
The requisition may consist of several documents in
like form, each signed by one or more requisitionists. c.
The number of members entitled to requisition a
meeting in regard to any matter shall be such number as hold at the date of the
deposit of the requisitionists, not less than
one-tenth of such of the paid-up share capital of the Company as at that date
carries the right of voting in regard to that matter. d.
Where two or more distinct matters are specified in
the requisition, the provisions of sub-clause (3) shall apply separately in
regard to such matter and the requisition shall accordingly be valid only in
respect of those matters in regard to which the conditions specified in that
clause is fulfilled. e.
If the Board does not, within twenty-one days from the
date of the deposit of a valid requisition in regard to any matters, proceed
duly to call a meeting for the consideration of those matters on a day not
latter than forty- five days from the date of the deposit of the requisition ,
the meeting may be called:
i.
by the requisitionists
themselves; or
ii.
by such of requisitionists
as represent either a majority in value of the paid up share capital held by
all of them or not less than one tenth of the paid- up share capital of the
Company as is referred to in sub-clause (c) of clause (1) whichever is less.
PROVIDED THAT for the purpose of this sub-clause, the Board shall in the case
of a meeting at which a resolution is to be proposed as a special resolution,
be deemed not to have duly convened the meeting if they do not give such notice
thereof as is required by sub-section (2) of Section 189 of the Act. 2)
A meeting called under sub-clause (c) of clause (1) by
requisitionists or any of them: a.
shall be called in the same manner, as nearly as
possible, as that in which meeting is to be called by the Board; but b.
shall not be
held after the expiration of three months from the date of the deposit of the
requisition. PROVIDED THAT nothing in sub-clause (b) shall be deemed to prevent
a meeting duly commenced before the expiry of the period of three months
aforesaid, from adjourning to some day after the expiry of that period. 3)
Where two or more persons hold any shares in the
Company jointly, a requisitionists or a notice
calling a meeting signed by one or some
only of them shall for the purpose of this Article, have the same force and
effect as if it has been signed by all of them. 4)
Any reasonable expenses incurred by the requisitions
by reason of the failure of the Board duly to call a meeting shall be repaid to
the requisitions by the Company and any sum repaid shall be retained by the
Company out of any sums due or to become due from the Company by way of fees or
other remuneration for their services to such of the Directors as were in
default. 93)
Length of notice of meeting 1)
A General Meeting of the Company may be called by
giving not less than twenty-one -days notice in writing. 2)
A General Meeting may be called after giving shorter
notice than that specified in clause hereof; if consent is accorded thereto:
i.
in the case of Annual General Meeting by all the
members entitled to vote thereat and
ii.
in the case of any other meeting, by members of the
Company holding not less ~ than ninety- five percent of such part of the paid
up share capital of the Company as gives a right to vote at the meeting. PROVIDED THAT where any members of the Company are
entitled to vote only on some resolution or resolutions to be moved at a
meeting and not on the others, those members shall be taken into account for
the purpose of this clause in respect of the former resolution or resolutions
and not in respect of the later. 94)
Contents and manner of services of notice 1)
Every notice of a meeting of the Company shall specify
the place and the day and hour of the meeting and shall contain a statement of
the business to be transacted thereat. 2)
Subject to the provisions of the Act, notice of every
General Meeting shall be given: a.
to every
member of the Company in any manner authorized by sub-sections (1) to (4) of
Section 53 of the Act. b.
to the persons entitled to a share in consequence of
the death or insolvency of a member, be sending it through the post in a
prepaid letter addressed to them by name or by the title of representative of
the deceased or assignee of the insolvent or by like description, at the
address, if any, in India supplied for the purpose by the persons claiming to be
so entitled or until such an address has been so supplied by giving the notice
in any manner in which it might have been given if the death or insolvency had
not occurred and c.
to the
Auditor or Auditors for the time being of the Company in any manner authorized
by Section 53 of the Act in the case of members of the Company. 3)
Any member of a Company entitled to attend and vote at
a meeting of Company shall be entitled to appoint another person (whether a
member or not) as his proxy to attend and vote instead of himself; but a proxy
so appointed shall not have any right to speak at the meeting. PROVIDED THAT unless where the proxy is appointed by a body corporate a proxy shall not be entitled to vote except on a poll. 95)
Special and Ordinary business and explanatory
statement 1)
(a) In the
case of an Annual General Meeting, all business to be transacted at the meeting
shall be deemed special, with the exception of business relating to :
i.
the consideration of the Accounts, Balance Sheet and
the Reports of the Board of Directors and Auditors;
ii.
the declaration of dividend;
iii.
the
appointment of Directors in the place of those retiring; and.
iv.
the appointment of and the fixing of the remuneration
of the Auditors; and b)
In the case of any other meeting, all business shall
be deemed special. 2)
Where any items of business to be transacted as the
meeting of Company are deemed to be special as aforesaid, there shall be
annexed to the notice of the meeting a statement setting out all material facts
concerning each such item of business, including . in
particular the nature of the concern or interest, if any, therein of every
Directors. PROVIDED THAT where the
notice of meeting is given by advertising the same in a newspaper circulating
in the neighborhood of registered office of the Company under sub-section (3)
of the Section 53 of the Act, the statement of material facts referred to in
Section 173 of Act need not be annexed to the notice as required by that
Section. but it shall be mentioned in the
advertisement that the statement has been forwarded to the members of the
Company. PROVIDED THAT where any such item of special business
at the meeting of the Company relates to or affects any other Company, the
extent of shareholding interest in that other Company of every Directors of the
Company shall also be set out in the statement, if the extent of such share
holding interest is not less than twenty percent of the paid up share capital
of that other Company. (3) Where
any item of business consists of the according of approval to any document by
the meeting, the time and place where the document can be inspected shall be
specified in the statement aforesaid. 96)
Omission to give notice not to invalidate proceedings The accidental omission to give such notice as aforesaid to or non-receipt thereof by any member or other person to whom it should be given, shall not invalidate the proceeding of any such meeting. 97)
Notice of business to be given No General Meeting, Annual or Extra-Ordinary shall be competent to enter upon, discuss or transact any business, which has not been mentioned in the notice or notices convening the meeting. 98)
Quorum Five members entitled to vote and present in person shall be quorum for General Meeting and no business shall be transacted at the General Meeting unless the quorum requisite be present at the commencement of the meeting. A body corporate being a member shall be deemed to be personally present if it is represented in accordance with Section 187 of the Act. The President of India or the Governor of a state being a member of the Company shall be deemed to be personally present if he is presented in accordance with section 187 A of the Act. 99)
If quorum not present when meeting to be dissolved and
when to be adjourned If within half an hour from the time appointed for
holding a meeting of the Company a quorum is not present, the meeting if called
by or upon the requisition of members shall stand adjourned to the same day in
the next week or if that day is a public holiday until the next succeeding day
which is not a public holiday at the same time and place or to such
other day and at such other time and place as the Board may determine. If at
the adjourned meeting also a quorum is not present within half an hour from the
time appointed for holding the meeting, the member present shall be quorum and
may transact the business for which the meeting was called. 100)
Resolutions passed at adjourned meeting Where a resolution is passed at an adjourned meeting of the Company, the resolution for all purpose, be treated as having been passed on the date on which it was in fact passed and shall not be deemed to have been passed on any earlier date. 101)
Chairman of General Meeting The Chairman of the Board of Directors shall be entitled to take the chair at every general meeting or if there be no such Chairman or if any meeting he shall not be present within Fifteen minutes after the time appointed for holding such meeting or shall decline to take the Chair, the Vice-Chairman, if any, shall be entitled to take the chair. If the Vice-Chairman is also not present or is unwilling to take the chair, the Directors present shall elect one of them as Chairman and if no Director be present or if the Directors present decline to take the chair, then the members present shall elect one of the members to be a Chairman. If a poll is demanded on the election of the Chairman, it shall be taken forthwith in accordance with the provisions of the Act and the Chairman elected on show of hands shall exercise all the powers of the Chairman under the said provision. If some other person is elected Chairman as a result of the poll he shall be the Chairman for the rest of the meeting. 102)
Business confined to election of Chairman whilst Chair
vacant No business shall be discussed at any general meeting except the election of a Chairman whilst the Chair is vacant. 103)
Chairman may adjourn meeting a.
The Chairman may, with the consent of any meeting at
which a quorum is present and shall if so directed by the meeting, adjourn the
meeting from time to time and from place to place. b.
No business shall be transacted at any adjourned
meeting other than the business left unfinished at the meeting from which the
adjournment took place. c.
When a meeting is adjourned for thirty days or more
notice of the adjourned meeting shall be given as in the case of an original
meeting. d.
Save as aforesaid, it shall not be necessary to give
any notice of an adjournment of or of the business to be transacted at any
adjourned meeting. 104)
How question to be decided at meetings Every question submitted to a general meeting shall be
decided in the first instance by a show of hands unless the poll is demanded as
provided in these Articles. 105)
Chairman's declaration of result of voting on show of
hands A declaration by the Chairman of the meeting that on a show of hands, a resolution has or has not been carried either unanimously or by a particular majority and an entry to that effect in the books containing the minutes of the proceedings of the Company shall be conclusive evidence of the fact, without proof, of the number or proportion of votes cast in favor of or against such resolution. 106)
Demand of poll Before or on the declaration of the result of the
voting on any resolution on a show of hands, a poll may be ordered to be taken
by the Chairman of the meeting of his own motion and shall be ordered to be
taken by him on a demand made in that behalf by any member or members present
in person or by proxy and holding shares in the Company which confer a power to
vote on the resolution not being less than one-tenth of the total voting power
in respect of the resolution or on which an aggregate sum of not less than
fifty thousand rupees has been paid up. The demand for a poll may be withdrawn
at any time by the person or persons who make the demand. 107)
Time of taking of poll A poll demanded on a question of adjournment or
election of a Chairman shall be taken forthwith. A poll demanded on any
other, question shall be taken at such time not being later than forty-eight
hours from the time when the demand was made and in such manner and place as
the Chairman of the meeting may direct and the result of the poll
shall be deemed to be the decision of the meeting on the resolution on
which the poll was taken. 108)
Chairman's casting vote In the case of equality of votes the
Chairman shall both on a show of hands and a poll (if any) have a
casting vote in addition to the vote or votes to which he may be entitled as a member. 109)
Appointment of scrutinizers Where a poll is to be taken, the Chairman of
the meeting shall appoint two scrutinizers to scrutinize the vote given on
the poll and to report thereon to him. One of the scrutinizers so appointed
shall always be a member (not being an officer or employee of the
Company) present at the meeting, provided such a member is available and
.willing to be appointed. The Chairman shall have power, at any time before the
result of the poll is declared, to remove a scrutinizer from office and fill
vacancies in the office of the scrutinizer arising from such removal or
from any other cause. 110)
Demand for poll not to prevent
transaction of other business The demand for a poll shall not prevent transaction of
other business except on the question of the Chairman and of an
adjournment other than the question on which the poll has demanded. 111)
Special Notice Where, by any provision contained in the Act or these
Articles, special notice is required for any resolution, notice of the
intention to move the resolution shall be given to the Company not less than
fourteen days before the meeting at which it is to be moved, exclusive of the
day on which the notice is served or deemed to be served and the day of the
meeting. The Company shall immediately after the notice of the intention to
move any such resolution has been received by it, give its members notice of
the resolution in the same manner as it gives notice of the meeting or if that
is not practicable shall give them notice thereof, either by advertisement in a
newspaper having an appropriate circulation or in any other mode allowed by
these presents not less than seven days before the meeting. VOTES OF MEMBERS112)
Member paying money in advance not to be entitled to
vote in respect thereof A member paying the whole or a part of the amount
remaining unpaid on any share held by him although no part of that amount has
been called up, shall not be entitled to any voting rights in respect of the
moneys so paid by him until the same would but for such payment become
presently payable. 113)
Restriction on exercise of voting rights of members
who have not paid calls No member shall exercise any voting rights in respect of any shares registered in his name on which any calls or other sums presently payable by him have not been paid or in regard to which the Company has exercise any right of lien. 114)
Number of votes to which member entitled Subject to the provisions of Article 112 every member of the Company, holding any equity share capital and otherwise entitled to vote shall, on a show of hands when present in person (or being a body corporate present by a representative duly authorized) have one vote and on a poll, when present in person (including a body corporate by a duly authorized representative) or by an agent duly authorized under a Power of Attorney or by proxy, his voting right shall be in proportion to his share of the paid-up equity share capital of the Company. Provided however, if any preference share-holder be present at any meeting of the Company, save as provided in clause (b) of sub-section (2) of Section 87, he shall have a right to vote only on resolutions before the meeting which directly affect the rights attached to his preference shares. A member is not prohibited from exercising his voting rights on the ground that he has not held his shares or interest in the Company for any specified period proceeding the date on which the vote is taken. 115)
Votes of members of unsound mind A member of unsound mind or in respect of whom order
has been made by any Court having jurisdiction in lunacy, may vote, whether on
a show of hands or on a poll, by his committee or other legal guardian and any
such committee or guardian may, on a poll vote by proxy. 116)
Votes of joint members If there be joint registered holders of any shares one
of such persons may vote at any meeting personally or by an agent duly
authorized under a Power of Attorney or by proxy in respect of such shares as
it he were a solely, entitled thereto but the proxy so appointed shall not have
any right to speak at the meeting and if more than one of such joint holders be
present at any meeting either personally or by agent or by proxy, that one of
the said persons so present who stands higher on the Register shall alone be
entitled to speak and to vote in respect of such shares, but the other or
others of the holders shall be entitled to vote in preference to a person
present by an agent duly authorized under a Power of Attorney or by proxy
although the name of such person present by agent or proxy stands first or
higher in the register in respect of such shares, several executors or
administrators of a deceased member in whose name shares stands shall for the
purpose of these Articles be deemed joint holders thereof. 117)
Representation of body corporate a.
A body corporate (whether a Company within the
meaning of the Act or not) may, if it is a member or creditor of the Company
(including a holder. of debentures) authorize such person as it thinks fit by a
resolution of its Board of Directors or other Governing Body, to act as its
representative at any meeting of the Company or any class of members of the
Company or at any meeting of the creditors of the Company or debenture holders
of the Company. A person authorized by resolution as aforesaid shall be
entitled to exercise the same rights and powers (including the right to vote by
proxy) on behalf of the body corporate which he represents as that body could
exercise if it were an individual member, creditor or holder of debentures of
the Company. The production of a copy of the resolution referred above,
certified by Director, or the Secretary of such body corporate before the
commencement of the meeting shall be accepted by the Company as sufficient
evidence of the validity of the said representative's appointment and his right
to vote thereat. b.
Where the President of India or the Governor of a
state is a member of the Company, the President or as the case may be, the
Governor may appoint such person as he thinks fit to act as his representative
at any meeting of the Company or at any meeting of any class of members of the
Company and such a person shall be entitled to exercise the same rights and
powers, including the right to vote by proxy, as the President or as the case
may be, the Governor could exercise as a member of the Company. 118)
Votes in respect of deceased or insolvent members Any person entitled under the transmission Article to
transfer any share may vote at any General Meeting in respect thereof in the
same manner as if he was the registered holder of such shares provided that at
least forty-eight hours before the time of holding the meeting or adjourned
meeting, as the case may be, at which he proposes to vote, he shall satisfy the
Directors of the rights to transfer such shares and give such indemnity (if
any) as the Directors may require unless the Directors shall have previously
admitted his right to vote at such meeting in respect thereof. 119)
Voting in person or by proxy Subject to the provisions of these Articles, vote may
be given either personally or by proxy. A body corporate being a member may
vote either by a proxy or by a representative duly authorized in accordance
with Section 187 of the Act. 120)
Rights of members to use votes differently On a poll taken at a meeting of the Company a member entitled to more than one vote or his proxy or other persons entitled to vote for him, as the case may be, need not, if he votes, use all his votes or cast in the same way all the votes he uses. 121)
Proxies Any member of the Company entitled to attend and vote
at a meeting of the Company shall be entitled to appoint another person
(whether a member or not) as his proxy to attend and vote instead of himself
PROVIDED ALWAYS that a proxy so appointed shall not have right whatever to
speak at the meeting. Every notice convening a meeting of the Company shall
state that a member entitled to attend and vote is entitled to appoint one or
more proxies. 122)
Proxy either for specified meeting or for a period An instrument of proxy may appoint a proxy either for
the purpose of a particular meeting specified in the instrument and adjournment
thereof or it may appoint a proxy for the purpose of every meeting to be held
before a date specified in the instrument and every adjournment of any such
meeting. 123)
No proxy to vote on a show of hands No proxy shall be entitled to vote by a show of hands 124)
Instrument of proxy when to be deposited. The instrument appointing a proxy and the Power of Attorney or Authority (If any) under which it is signed or a naturally certified copy of that Power of Attorney or Authority, shall be deposited at the Registered Office of the Company forty-eight hours before the time 125)
Form of proxy Every instrument of proxy whether for a specified
meeting or otherwise shall as nearly as circumstances will admit be in the form
set out in Schedule IX to the Act and signed by the appointer or his attorney
duly authorised in writing or if the appointer is a
body corporate be under its seal or be signed by any officer or attorney duly authorised by it. 126)
Validity of votes given by proxy notwithstanding
revocation of authority A vote given in accordance with the terms of
instrument of proxy shall be valid notwithstanding the previous death or
insanity of the principal or revocation of the proxy or of any Power of
Attorney under which such proxy was, 'Signed or the transfer of the share in
respect of which the vote is given, provided that no intimation in writing of
the death, insanity, revocation or transfer shall have been received by the
Company at the Registered Office before the commencement of the meeting or
adjourned meeting at which the proxy is used provided nevertheless that the
Chairman of any meeting shall be entitled to require such evidence as he may in
his discretion think fit of the due execution of an instrument of proxy and of
the same not have been revoked. 127)
Time for objection to vote No objection shall be made to the qualification of
any vote or to the validity of a vote except at the meeting or adjourned
meeting at which the vote objected to is given or tendered and every vote,
whether given personally or by proxy, not disallowed at 'such meeting shall be
valid for all purposes and such objection made in due time shall be referred to
the Chairman of the meeting. 128)
Chairman of any meeting to be the judge of validity of
any vote The Chairman of any meeting shall be the sole judge
of the validity of every vote tendered at such meeting. The Chairman present at
the taking of a poll shall be the sole judge of the validity of every vote
tendered at such poll. The descision of the Chairman
shall be final and conclusive. 129)
Custody of instrument If any such instrument of appointment be confined to
the object of appointing an attorney or proxy for voting at meetings of the
Company, it shall remain permanently or for such time as the Directors may
determine, in the custody of the Company. If embracing other objects, copy
thereof examined with the original shall be delivered to the Company to remain
in the custody of the Company. DIRECTORS
130)
Number of Directors Until
otherwise determined by a General Meeting of the Company and subject to the
provisions of section 252 of the Act, the number of Directors shall not be less
than three and not more than twelve. 132)
Debenture Directors Any Trust Deed for securing debentures or debenture-stocks,
may, if so arranged, provide for the appointment, from time to time by the
Trustees thereof or by the holders of debentures or debenture-stock, of some
person to be a Director of the Company and may empower such Trustees or holder
of debentures or debentures-stock, from time to time, to remove and re- appoint
any Director so appointed. The Director appointed under Article is herein
referred to as "Debenture Director" and the term "Debenture
Director" means the Director for the time being in office under this
Article. The Debenture Director shall not be liable to retire by rotation or be
removed by the Company. The Trust Deed may contain such ancillary provisions as
may be arranged between the Company and the Trustees and all such provisions
shall have effect notwithstanding any of the other provisions herein contained.
133)
* Nominee Director Notwithstanding anything to the contrary contained in
these Articles, so long as any moneys remain owing by the Company to the
Industrial Development Bank of India (lDBI),
Industrial Finance Corporation of India (IFCI), The Industrial Credit and
Investment Corporation of India Limited (ICICI), Life Insurance Corporation of
India (LIC), Gujarat Industrial Investment Corporation (GIIC) and Gujarat State
Financial Corporation (GSFC) or to any other Finance Corporation or Credit
Corporation or to any other Financing Company or body or any Bank out of any
loans granted by them to the Company or so long as lDBI,
IFCI, ICICI, LIC, GIIC, GSFC ~and Unit Trust of India (UTI) or any other
Financing Corporation or Credit Corporation or any other Financing Company or
Body or any Bank (each of which lDBI, IFCI, ICICI, LlC, GIIC, GSFC and UTI or any other Finance Corporation or
Credit Corporation or any other Financing Company or Body or any Bank is
hereinafter in this Article referred to as "the Corporation")
continue to hold debentures in the company by direct subscription or private
placement, or so long as the Corporation holds shares in the Company as a
result of underwriting or direct subscription or so long as any liability of
the Company arising out of guarantee furnished by the Corporation on behalf of
the Company remains outstanding, the Corporation shall have a right to appoint
from time to time any person or persons as a Director or Directors, whole time
or non-whole-time, (which Director or Directors is/are hereinafter referred to
as "Nominee Director/s") on the Board of the Company and to remove
from such office any person or persons so appointed and to appoint any person
or persons in his or their place/s The Board of Directors of the Company shall have no
power to remove from office the Nominee Director/s. At the option of the
Corporation, such Nominee Director shall not be required to hold any share
qualification in the Company. Also at the option of the Corporation, such
Nominee Director/s shall not be liable to retirement by rotation of Directors.
Subject as aforesaid, Nominee Director/s shall be entitled to the same rights
and privileges and be subject to the same obligations as any other Director of
the Company. The Nominee Director/s so appointed shall hold the said office only so long as any moneys remain owing by the Company to the Corporation or so long as the Corporation holds Debentures in the Company as a result of direct subscription or private placement or so long as the Corporation holds shares in the Company as a result of underwriting or direct subscription or the liability of the Company arising out of any Guarantee is outstanding and the Nominee Director/s so appointed in exercise of the said power shall ipso facto vacate such office immediately the moneys owing by the Company to the Corporation is paid off or on the Corporation ceasing to hold Debentures/shares in the Company or on the satisfaction of the liability of the Company arising out of any Guarantee furnished by the Corporation. * Article
No. 133 Substituted by special Resolution passed at the EOGM held on The Nominee Director/s appointed under this Article
shall be entitled to receive all notices of and attend all General Meetings,
Board Meetings and of the Meetings of the Committee of which the Nominee
Director/s is/are Member/s as also the minutes of such meetings. The
Corporation shall also be entitled to receive all such notices and minutes. The Company shall pay to the Nominee Director/s
sitting fees and expenses which the other Directors of the Company are
entitled, but if any other fees, commission, moneys or remuneration in any form
is payable to the Directors of the Company, the fees, commission, moneys and
remuneration in relation to such Nominee Director/s shall accrue to the
Corporation and same shall accordingly be paid by the Company directly to the
Corporation. Any expenses that may be incurred by the Corporation or such
Nominee Director/s in connection with their appointment or Directorship shall
also be paid or reimbursed by the Company to the Corporation or as the case may
be to such Nominee Director/s. Provided that if any such Nominee Director/s is an
officer of the Corporation the sitting fees, in relation to such Nominee
Director/s shall also accrue to the Corporation and the same shall accordingly
be paid by the Company directly to the Corporation. Provided also that in the event of the Nominee
Director/s being appointed as whole-time Director/s such Nominee Director/s
shall exercise such powers and duties as may be approved by the Lenders and
have such rights as are usually exercised or available to a whole-time
Director, in the management of the affairs of the Borrower. Such Nominee
Director/s shall be entitled to receive remuneration, fees, commission and
moneys as may be approved by the Lenders. 134)
Limit on number of retiring Directors The provisions of Articles 136, 137 and 138 are subject to the provisions of Section 256 of the Act and number of such Directors appointed under Article 137 shall not exceed in the aggregate one-third of the total number of Directors for the time being in office. 135)
Appointment of Alternate Director The Board may appoint an Alternate
Director recommended for such appointment by the Director (hereinafter in this
Article called "the Original Director") to act for him during his
absence for a period of not less than three months from the State in which the
meeting of the Board are ordinarily held. Every such Alternate Director shall,
subject to his giving to the Company an address in India at which notice may be
served on him, be entitled to notice of meetings of Directors and to attend and
vote as a Director and be counted for the purposes of quorum and generally at
such meeting to have and exercise all the powers and duties and authorities of
the Original Director. The Alternate Director appointed under this Article
shall vacate office as and when the Original Director returns to the State in
which the meetings of the Board are ordinarily held if the terms of office of
the Original Director is determined before he returns to as aforesaid. Any
provision in the Act or in these Articles for automatic re-appointment of
retiring Director in default of another appointment shall apply to the Original
Director and the Alternate Director. 136)
Directors may fill vacancies The Directors shall have power at any time and from
time to time to appoint any person to be a Director to fill a casual vacancy.
Such casual vacancy shall be filled by the Board of Directors at a meeting of
the Board. Any person so appointed shall hold office only upto
the date upto which the Director in whose place he is
appointed would have held office, if it had not been vacated as aforesaid but
he shall then be eligible for re-election. 137)
Additional Directors The Directors shall also have power to at any time and from time to time appoint any other person to be a Director as an addition to the Board but so that the total number of Directors shall not at any time exceed the maximum fixed. Any person so appointed as an addition to the Board shall hold his office only upto the date of the next Annual General Meeting but shall be eligible for election at such meeting. 138)
Qualification Shares A Director need not hold any qualification shares. 139)
Remuneration of Directors The remuneration of a Director for his service shall
be such sum as may be fixed by the Board of
Directors subject to a
ceiling as may be prescribed by the Central Government from time to time for
each meeting of the Board or a Committee thereof attended by him. The Directors
subject to the sanction of the Central Government (if any required) may be paid
such further remuneration as the Company in General Meeting shall, from time to
time, determined and such further remuneration shall be divided among the
Directors in such proportion and manner as the Board may from time to time
determine and in default of such determination shall be divided among the Directors
equally. Subject to the provisions of the Act, a Director who is either in the whole time employment of the Company or a Managing Director may be paid remuneration as provided in Section 198, 309, 303, 310 and 311 of the Act and Schedule XIII of the Act either by way of monthly payment or at a specified percentage of the net profits of the Company or partly by one way and partly by the other. Subject to the provisions of the Act, a Director who is neither in the whole-time employment of the Company nor a Managing Director may be paid remuneration as provided in Sections 198, 309, 310 and 311 of the Act and Schedule XIII of the Act either: (i) by way of a monthly, quarterly or annual payment with the approval of the Central Government or (ii) by way of commission if the Company by special resolution authorise such payment A Director may receive remuneration by way of a fee for each meeting of the Board or a committee thereof attended by him as prescribed by Central Government. 140)
Extra remuneration to Directors for special
work Subject to the provisions of Sections 198, 309,
310,311 and 314 of the Act, if any Director, being willing shall be,
called upon to perform extra services (which expression shall include work done
by a Director as a member of any committee formed by the Directors or in
relation to signing Share Certificates) or to make special exertions in going
or residing or residing out of his usual place of residence or otherwise for
any of the purposes of the Company, the Company shall remunerate the Director
so doing either by a fixed sum or otherwise as may be determined by the
Directors and such remuneration may be either in addition to or in substitution
for his share in the remuneration above provided. 141)
Traveling expenses incurred by Directors on Company's
business The Board of Directors may, subject to the limitations provided by the Act, allow and pay to any Director who attends a Meeting of the Board of Directors or any committee thereof or General Meeting of the Company or in connection with the business of the Company at a place other than his usual place of residence for the purpose of attending a meeting such sum as the Board may consider fair compensation for traveling, hotel and other incidental expenses properly incurred by him, in addition to his fees for attending such meeting as above specified. 142)
Director may act notwithstanding vacancy The continuing Director or Directors may act notwithstanding any vacancy in their body, but if and so long as their number is reduced below the quorum fixed by these Articles, for a meeting of the Board of Director or Directors may act for the purpose of increasing the number of Directors or that fixed for the quorum or for summoning a General Meeting of the Company but for no other purposes. 143)
Board resolution necessary for certain contracts 1)
except with the consent of the Board of Directors of
the Company, a Director of the Company or his relative, a firm in which such a
Director or relative is partner, any other partner in such a firm or a private
Company of which the Director, is a member or Director, shall not enter into
any contract with the Company.
a.
for the sale, purchase or supply of goods, materials
or services; or
b.
for
underwriting the subscription of any share in or debentures of the Company. 2)
Nothing contained in clause (a) of sub-clause (1)
shall affect: i)
the purchase of goods and materials from the Company
or the sale of goods and materials to the Company, by any Director, relative,
firm, partner or private Company as aforesaid for cash at prevailing market
prices; or ii)
any contract or contracts between the Company on one
side and any such Director, relative, firm, partner or Private Company on the
other for sale, purchase or supply of any goods, materials and services in
which either the Company, as the Director, relative, firm, partner or Private
Company, as the case may be regularly trades or does business. PROVIDED THAT
such contract or contracts do not relate to goods and materials the value of
which or services, the cost of which, exceeds five thousand rupees in the
aggregate in any year comprised in the period of the contracts. 3)
Notwithstanding anything contained in sub-clauses (1)
and (2) hereof, a Director, relative, firm, partner or Private Company as
aforesaid may, in circumstances of urgent necessary, enter without obtaining
the consent of the Board, into any contract with the Company for the sale,
purchase or supply of any goods, materials or services even if the value of
such goods or cost of such services exceeds rupees five thousand in the
aggregate in any year comprised in the period of the contract; but in such a
case the consent of the Board shall be obtained at a meeting within three
months of the date on which the contract was entered into. 4)
Every consent of the Board required under this
Article, shall be accorded by a resolution passed at a meeting of the Board
required under clause (1) and the same shall not be deemed to have been given
within the meaning of that clause unless the consent is accorded before the
contract is entered into or within three months of the date on which it was
entered into. 5)
If consent is not accorded to any contract under this
Article, anything done in pursuance of the contract will be voidable
at the option of the Board. 144)
Disclosure to the Members of Director's interest in
contract In appointing Manager, Managing Director or Whole-time Director When the Company: a.
enters into a contract for the appointment of a
Managing Director or whole-time Director
in which contract any Director of the Company is, whether directly or
indirectly, concerned or interested; or. b.
Varies any such contract already in existence and in
which a Director is concerned or interested as aforesaid, the provision of
Section 302 of the Act shall be complied with. 145)
Disqualification of Director A person shall not be capable of being appointed Director of the Company if: a.
he has been found to be of unsound mind by a Court of
competent jurisdiction and the finding is in force; b.
he is an undischarged
insolvent; c.
he has applied to be adjudged an insolvent and his
application is pending; d.
he has been convicted by a Court of any offence
involving moral turpitude and sentenced in respect thereof to imprisonment for
not less than six months and a period of five years has not been elapsed from
the date of expiry of the sentence; e.
he has not paid any call in respect of shares of the
Company held by him whether alone or jointly with others and six months have
elapsed from the last day fixed for the payment of the call; or f.
as order
disqualifying him for appointment as Director has been passed by a Court in
purchase of Section 203 of the Act and is in force; unless the leave of the
Court has been obtained for his appointment in pursuance of that section. 146)
Vacation of Office by Director 1.
The office of a Director shall become vacant if : a.
he is found to be of unsound mind by a Court of
competent jurisdiction; or b.
he applies to be adjudged an insolvent; or c.
he is adjudged an insolvent; or d.
he is convicted by a Court of any offence involving moral turpitude and sentenced in
respect thereof to imprisonment for not less than six months; e.
he fails to pay any call in respect of shares of the Company held by him,
whether alone or jointly with others within six months from the last date fixed
for the payment of the
call unless the Central Government, by a Notification in the official Gazette,
remove the disqualification incurred by such failure; or f.
absents himself from three consecutive meetings of the
Board of Directors or
from all meetings of the
Board for a continuous period of three
months, whichever is longer, without obtaining leave of absence from the Board; or g.
he (whether by himself or by any person for his
benefits or on his account) or any firm in which he is a partner or any private
Company of which he is a
Director, accepts a loan or any guarantee or security for a loan, from the
Company in contravention of Section 295 of the Act; or h.
he being in any way whether directly or indirectly
concerned or interested in a contract or arrangement or proposed contract or
arrangement, entered into or to be entered into by or on behalf of the
Company fails to disclose the nature of his concern or interest at a
meeting of the Board of Directors
as required by Section 299 of the
Act; or i.
he becomes disqualified by an order of the Court under Section 203
of the Act; or j.
he is removed by an ordinary resolution of the
Company before the expiry of his
period of office; or k.
if, by notice in writing to the Company, he resigns
his office; or l.
having been
appointed a Director by virtue of his
holding any office or other employment in the Company, he ceases to hold such
office or other employment in the Company. 2)
Notwithstanding anything contained in sub-clauses (c),
(d) and (i) of
clause (I) hereof, the disqualification referred to in these clauses
shall not take effect a.
for thirty days from the date of the
adjudication, sentence or order; b.
where any appeal or petition is preferred within
thirty days aforesaid against the adjudication, sentence or conviction
resulting in the sentence or order until the expiry of seven days from the date on which such appeal or
petition is disposed off;
or c.
Where within the seven days aforesaid, any further
appeal or petition is preferred in respect of the adjudication, sentence,
conviction or order and the appeal or petition, if allowed, would result in the
removal of the disqualification, until such further appeal or petition
is disposed off. 3)
Removal of
Director a.
The Company may, subject to the provisions of Section
284 and other applicable provisions of the Act and these Articles by ordinary
resolution remove any Director not being a Director appointed by the Central
Government in pursuance of Section 408 of the Act before the expiry of his
period of office. b.
Special Notice as provided by Articles hereof or
Section 190 of the Act, shall be required of any resolution to remove a
Director under the Article or to appoint some other person in place of a
Director so removed at the meeting at which he is removed. c.
On receipt of notice of a resolution to remove a
Director under this Article, the Company shall forthwith send a copy thereof to
the Director concerned and the Director (whether or not he is a member of the
Company) shall be entitled to be heard on the resolution at the meeting. d.
Where notice is given of a resolution to remove a
Director under this Article and the Director concerned makes with respect
thereto representations in writing to the Company (not exceeding reasonable
length) and request their notification to members of the Company, the Company
shall, unless the representations are received by it too late for it, to do so
(a) in the notice of the resolution given to the members of the Company state
the fact of the representations having been made and (b) send a copy of the
representations to every member of the Company to whom notice of the meeting is
sent (before or after the representations by the Company) and if a copy of the
representation is not sent as aforesaid because they were received too late or
because of the Company's default the Director may (without prejudice to his
right to be heard orally) require that the representations shall be read out at
the meeting; provided that copies of the representations need not be sent or
read out at meeting if on the application either of the Company or of any other
person who claims to be aggrieved the Court is satisfied that the rights
conferred by this sub- clause are being abused to secure needless publicity for
defamatory matter. e.
A vacancy created by the removal of a Director under
this Article may, if had been appointed by the Company in General Meeting or by
the Board in pursuance of Article 136 or Section 262 of the Act, be filled by
the appointment of another Director in his stead by the meeting at which he is
removed, provided special notice of the intended appointment has been given
under sub-clause (3) hereof. A Director so appointed shall hold office until
the date upto which his predecessors would have held
office if he had not been removed as aforesaid. f.
If the vacancy is not filled under sub-clause (e), it
may be filled as a casual vacancy in accordance with the provisions, in so far
as they are applicable of Article 142 or Section 262 of the Act and all the
provisions of that Article and Section shall apply accordingly. g.
A Director who was removed from office under this
Article shall not be re-appointed as a Director by the Board of Directors. h.
Nothing contained in this Article shall be taken:
i.
as depriving a person removed hereunder of any compensation
or damages payable to him in respect of the termination of his appointment as
Director; or
ii.
as derogating
from any power to remove a Director which may exist apart from this Article. 147)
Disclosure of interest by Director 1.
Every Director of the Company who is in any way
whether directly or indirectly concerned or interested in a contract or
arrangement or proposed contract or arrangement entered into or to be entered
into, by or on behalf of the Company, shall disclose the nature of his concern
or interest at a meeting of the Board of Directors In the manner provided in
Section 299 (2) of the Act. 2.
(a) In the case
of proposed contract or the arrangement, the disclosure required to be made by
a Director under clause (1) shall be made at the meeting of the Board at which
the question of entering into the contract or arrangement is first taken into
consideration or if the Director was not at the date of that meeting concerned
or interested in the proposed contract or arrangement at the first meeting of the
Board held after he be so concerned to interested. (b) In
case of any other contract or arrangement, the required disclosure shall be
made at the first meeting of the Board held after the Director becomes
concerned or interested in the contract or arrangement. 3.
(a) For the
purpose of clauses (1) and (2) a general notice given to the Board by a
Director to the effect that he is a Director or a member of a specified body
corporate or is a member of a specified firm and is to be regarded as
interested in any contract or arrangement which may, after the date of the
notice, be entered into with that body corporate or firm, shall be deemed to be
sufficient disclosure of concern or interest in relation to any contract or
arrangement so made. (b) Any such general notice shall expire at the end of the financial year in which it is given, but may be renewed for further period of one financial year at a time by a fresh notice given in which it would otherwise expires. (c) No such general notice and no renewal thereof, shall be of effect unless either it is given at a meeting of the Board or the Directors concerned takes reasonable steps to secure that it is brought up and read at the first meeting of the Board after it is given (d) Nothing in this Article shall apply to any contract or arrangement entered into or to be entered into between the Company and any other Company where anyone or more of the Directors of the Company together holds or hold not more than two percent of the paid up share capital in the other Company. ROTATION AND APPOINTMENT OF DIRECTORS148)
Directors may be Directors of the Companies promoted
by the Company If a Director of the Company is appointed a Director of any Company promoted by the Company or in which it may become interested as a vendor, shareholder or otherwise, such Director shall not be accountable for any benefits received as Director or Shareholder of such Company except in so far as Section 309(6) or Section 314 of the Act may be applicable. 149)
Rotation of Directors Not less than two thirds of the total number of Directors shall (a) be persons whose period of the office is liable to termination by retirement of Directors by rotation and (b) Directors be appointed by the Company in General Meeting. 150)
Retirement of Directors Subject to the provisions of Section 256 of the Act and Articles 135, 136 to 143 at every Annual General Meeting of the Company, one-third of such of the Directors for the time being as are liable to retire by rotation or if their number is not three or a multiple of three the number nearest to one-third shall retire from office. The Debenture Directors, Nominee Directors, Corporation Directors, subject to Article 159 Managing Directors, if any, shall not be subject to retirement under this Article and shall not be taken into account in determining the number of Directors to retire by rotation. In these Articles, a "Retiring Director" means a Director retiring by rotation. 151)
Ascertainment of Directors retiring by rotation and
filling of vacancies Subject to Section 255 of the Act, the Directors to
retire by rotation under Article 150 at every Annual General Meeting shall be
those who have been longest in office since their last appointment, but as
between those who became Directors on the same day, those who are to retire
shall in default of and subject to any agreement amongst themselves, be
determined by lot. 152)
Eligibility for re-election A retiring Director shall be eligible for re-election and shall act as a Director through out and till the conclusion of the meeting at which he retires. 153)
Company to fill vacancies Subject to Sections 258, 259 and 284 of the Act, the Company at the Genera! Meeting at which a Director retires in manner aforesaid may fill up the vacancy by appointing the retiring Director or some other person thereto. 154)
Provision in default of appointment: a.
If the place of retiring Directors is not so filled up
and the meeting has not expressly resolved not to fill the vacancy the meeting
shall stand adjourned till the same day in the next week, at the same time and
place or if that day is a public holiday, till the next succeeding day which is
not a public holiday, at the same time and place. b.
If at the adjourned meeting also, the place of the
retiring Director is not filled up and the meeting also has not expressly
resolved not to fill the vacancy, the retiring Director shall be deemed to have
been re-appointed at the adjourned meeting, unless;
i.
at that
meeting or the previous meeting a resolution for the re-appointment of such
Director has been put to the meeting and lost.
ii.
the retiring
Director has by a notice in writing addressed to the Company or its Board of
Director expressed his unwillingness to be so re-appointed.
iii.
he is not
qualified or is disqualified for appointment. .
iv.
a resolution whether special or ordinary is required
for his appointment or re- appointment by virtue of any provisions of the Act;
or
v.
the proviso to
sub-section (2) of Section 263 of the Act is applicable to the case. 155)
Company may increase or reduce the number of Directors
or remove any Director Subject to the provisions of Section 252, 255 and 259 of the Act, the Company may, by ordinary resolution from time to time, increase or reduce the number of Directors and may alter qualifications. 156)
Appointment of Directors (1)
No motion at any General Meeting of the Company shall
be made for the appointment of two or more persons as Directors of the Company
by a single resolution unless a resolution that it shall be so made has been
first agreed to by the meeting without any vote being given against it. (2)
A resolution moved in contravention of clause (a)
hereof shall be void whether or not objection was taken at the time of it
being, so moved, provided where a resolution so moved is passed, no provisions
for the automatic re-appointment of retiring Directors in default of another
appointment as therein before provided shall apply. (3)
For the purpose of this Article, a motion for
approving a person's appointment or for nominating a person for appointment
shall be treated as a motion for his appointment. 157)
Notice of Candidature for office of Director except in
certain cases (1)
No person not being a retiring Director shall be
eligible for election to the office of Director at any General Meeting unless
he or some other member intending to propose him has at least fourteen days
before the meeting left at the office of the Company a notice in writing under
his hand signifying his candidature for the office of a Director or the
intention of such member to propose him a Director for that office as the case
may be along with a deposit of five hundred rupees which shall be refunded to
such person or as the case may be, to such member if the person succeeds in
getting elected as a director. (2)
The Company shall inform its members of the
candidature of the person for the office of Director or the intention of a
member to propose such person as a candidate for that office by serving
individual notices on the members not less than seven days before the meeting
provided that it shall not be necessary for the Company to serve individual
notices upon the members as aforesaid if the Company advertises such
candidature or intention not less than seven days before the meeting in at
least two newspapers circulating in the place where the registered office of
the Company is located of which one is published in the English language and
the other in the regional language of that place. (3)
Every person (other than a Director retiring be
rotation or otherwise or person who has left at the office of the Company a
notice under Section 257 of the Act, signifying his candidature for the office
of a Director) proposed as a candidate for the office of a Director shall sign
and file with the Company his consent in writing to act as a Director if
appointed. (4)
A person other than:
a)
a Director re-appointed after retirement by rotation
or immediately on the expiry of his term of office; or
b)
an Additional or Alternate Director or a person
filling a casual vacancy in the office of a Director under Section 252 of the Act
appointed as a Director, re-appointed as an Additional or Alternate Director
immediately on the expiry of his term of office shall not act as a Director of
the Company unless he has within thirty days Of his appointment signed and
filed with the Registrar his consent in writing to act as such Director. 158)
Disclosure
by Director of their holdings of shares and debentures of the Company Every Director and every person
deemed to be a Director of the Company by virtue of Sub-Section (10) of Section
307 of the Act shall give notice to the Company of such matters relating to himself as may be necessary for the purpose of enabling the
Company to comply with the provisions of that section. Any such notice shall be
given in writing and if it is not given at a meeting of the Board, the person
giving the notice shall take all reasonable steps to secure that it is brought
up and read at the first meeting of the Board next after it is
given. MANAGING DIRECTOR, WHOLE-TIME DIRECTOR159)
Board may
appoint Managing Director or Managing Directors or Whole-time Directors Subject to the provisions of the
Act and these Articles, the Directors shall have power to appoint from time to
time one or more of their body to be Managing Director or Managing Directors or
Whole-time Director or Whole-time Directors of the Company for such term not
exceeding five years at a time as they may think fit to manage the affairs and
business of the Company and may from time to time (subject to the provisions of
any contract between him or them and the Company) remove or dismiss him or them
from office and appoint another or others in his or their place or places. 160)
What
provisions they will be subject to Subject to the provisions of the
Act and these Articles, the Managing Director or Whole- time Director shall not
while he continues to hold that office, be subject to retirement by rotation
under Article 150 but he shall be subject to the same provisions as to the
resignation and removal as the other Directors of the Company and he shall ipso
facto and immediately cease to be Managing Director or Whole-time Director if
he chooses to hold office of Director for any cause provided that if at any
time the number of Directors (including Managing Director or Whole-time
Director) as are not subject to retirement by rotation shall exceed one-third
of the total number of the Directors for the time being, then such of the
Managing Director or Whole-time Director or two or more of them as the
Directors may from time to time determine shall be liable to retirement by
rotation in accordance with the Article 150 to the extent that the number of
Directors not liable to retirement by rotation shall not exceed one-third of
the total number of Directors for the time being. 161)
Remuneration
of Managing or Whole-time Director(s) The Remuneration of the Managing
Director or Whole-time Director shall (subject to section 309 and other
applicable provisions of the Act, including Schedule XIII of the Act and of
these Articles and of any contract between him and the Company) be fixed by the
Directors, from time to time and may be by way of fixed salary and/or
perquisites or commission on profits of the Company or by participation in such
profits or by any other mode not expressly prohibited by the Act. 162)
Powers and
duties of Managing and/or Whole-time Director(s) Subject to the superintendence, control and direction of the Board the day to day management of the Company shall be in the hands of the Managing Director(s) or Whole-time Director(s) appointed under Article 159 with power to the Board to distribute such day to day management functions among such Director(s) in any manner as deemed fit by the Board and subject to the provisions of the Act and these Articles the Board may by resolution vest any such Managing Director or Managing Directors or Whole-time Directors or Whole-time Directors with such of the power hereby vested in the Board generally as it thinks fit and such powers may be made exercisable for such periods and upon such conditions and subject to the such restrictions as it may determine and they may subject to the provisions of the Act and these Articles confer such power either collaterally with or to the exclusion of or in substitution for all or any of the powers of the Director in that behalf and may from time to time revoke withdraw, alter or vary all or any of such powers. PROCEEDINGS OF THE BOARD OF DIRECTORS163)
Meeting of
the Directors The Directors may meet together as
a Board for the despatch of business from time to
time unless the Central Government by virtue of the proviso to Section 285 of
the Act otherwise directs, shall so meet at least once in every three months
and at least four such meetings shall be held in every year. The Directors may
adjourn and otherwise regulate their meetings as they think fit. The provision
of this Article shall not be deemed to have been contravened merely by reason
of the fact that the meeting of the Board which had been called in compliance
with the terms of this Article could not be held for want of a quorum. 164)
Notice of
meeting a.
Notice of every meeting of the Board of Directors
shall be given in writing to every Director for the time being in When meeting to be convened b.
A Director may at any time and the Secretary upon the
request of Director made at any time shall convene a meeting of the Board of
Directors by giving a notice in writing to every Director for the time being in
165)
Quorum a.
Subject to Section 287 of the Act, the quorum for a
meeting of the Board of Directors shall be one-third of its total strength
(excluding Directors, if any, whose place may be vacant at the time and any
fraction contained in that one-third being rounded off as one) or two Directors
whichever is higher. PROVIDED THAT where at any time the number of interested
Directors at any meeting exceeds or is equal to two-third of the total
strength, the number of the remaining Directors (that is to say, the number of
remaining who are not interested) present at the meeting being not less than
two shall be the quorum during such time. b.
For the purpose of clause (a)
i.
"Total strength" means total strength of the
Board of Directors of the Company determined in pursuance of the Act, after
deduction there from number of the Directors, if any, whose places may be
vacant at the time; and
ii.
"Interested Directors" means any Director
whose presence cannot by reason of any provisions in the Act, count for the
purpose of forming a quorum at a meting of the Board, at the time of the
discussion or vote on any matter. 166)
Procedure
when meeting adjourn for want of quorum If a meeting of the Board could not be held for want of quorum then the meeting shall automatically stand adjourned till the day in the next week, at the same time and lace or if that day is a public holiday, till the next succeeding day which is not a public holiday at the same time and place, unless otherwise adjourned to a specific date, time and place. 167)
Chairman The Directors from among their
number may elect a Chairman of the Board of Directors. If at any meeting the
Chairman is not present at the time appointed for holding the same, the
Directors presents shall choose one of their numbers to be the Chairman of such
meeting. 168)
Questions
at Board Meeting how decided Subject to the provisions of
Sections 316, 372(5) and 386 of the Act, questions arising at any meeting of
the Board shall be decided by a majority of votes and in case of any equality
of votes, the Chairman shall have a second or casting vote. 169)
Powers of
Board Meeting A meeting of the Board of Directors
for the time being at which a quorum is present shall be competent to exercise
all or any of the authorities, powers and discretions which by or under the Act
or these Articles or the regulations for the time being of the Company are
vested in or exercisable by the Board of Directors generally. 170)
Director
may appoint committee The Board of Directors may subject
to the provisions of section 292 and other relevent
provisions of the Act and of these Articles, delegate any of the powers other
than the powers to make calls and to issue debentures to such committee or
committees and may from time to time revoke and discharge any such committee of
the Board either wholly or in part and either as to the persons or purposes,
but every committee of the Board so formed shall in exercise of the powers so
delegated conform to any regulation that may from time to time be imposed on it
by the Board of Directors. All acts done by any such committee of the Board in
conformity with such regulations and in fulfillment of the purpose of their
appointments, but not otherwise, shall have the like force and effect, as if
done by the Board. 171)
Meeting of
the Committee to be governed The meetings and
proceedings of any such committee of the Board consisting of two or more
members shall be governed by the provisions herein contained for regulating the
meetings and proceedings of the Directors, so far as the same are applicable
thereto and are not superseded by any regulations made by the Directors under
the last preceding Article. Quorum for the committee meetings shall be two. 173)
Acts of Board or Committee valid
notwithstanding defect in appointment All acts done by any meeting of the Board or by a Committee of the Board or by any person acting as a Director shall, notwithstanding that it shall afterwards be discovered that there was some defect in the appointment of one or more of such Directors or any person acting as aforesaid or that they or any of them were disqualified or had vacated office or that the appointment of any of them is deemed to be terminated by virtue of any provisions contained in the Act or in these Articles, be as valid as if every such person had been duly appointed and was qualified to be a Director. Provided nothing contained here shall be deemed to give validity to acts done by a Director after his appointment has been shown to the Company to be invalid or to have terminated. POWERS OF THE BOARD174)
General
powers of Management
vested in Directors The business of the Company shall
be managed by the Directors who may exercise all such powers of the Company and
do all such acts and things as are not by the Act or any other Act or by the
Memorandum or by the Articles of Company required to be exercised by the
Company in General Meeting. Subject nevertheless to any regulation of these
Articles or the provisions of the Act or any other Act and to such regulation
being not inconsistent with the aforesaid regulations or provisions as may be
prescribed by the Company in General Meeting but no regulations made by the
Company in the General Meeting shall invalidate any prior act of the Directors
which would have been valid if that regulation had not been made, provided that
the Board of Directors shall not except with the consent of the Company in
General Meeting; a.
sell, lease or otherwise dispose off the whole or
substantially the whole of the undertaking of the Company or where the Company
owns more than one undertaking, of the whole or substantially the whole of any
such undertaking; b.
remit or give
time for the payment of
any debt due by a Director. c.
invest, otherwise than in trust securities, the amount
of compensation received by the Company in respect of the compulsory
acquisition, of any such undertaking as is referred to in clause (a) or of any
premises or properties used for any such undertaking and without which it
cannot be carried on or can be carried on only with difficulty or only after a
considerable time; d.
borrow moneys, where moneys to be borrowed, together
with the moneys already borrowed by the Company (apart from temporary loans
obtained from the Company's bankers in the ordinary course of business) will
exceed the aggregate of the paid up capital of the Company and its free
reserves, that is to say, reserves not set apart for any specific purpose; or e.
contribute to charitable and other funds not directly
relating to the business of the Company or the welfare of its employees any
amounts the aggregate of which will, in any financial year, exceed fifty
thousand rupees or five percent of its average net profits as determined in
accordance with the provisions of Section 349 and 350 of the Act during the
three financial years immediately proceeding, whichever is greater, provided
that the Company in General Meeting or the Board of Directors shall not
contribute any amounts to any political party or for any political purpose to
any individual or body:
i.
Provided that in respect of the matter referred to in
clauses (d) and (e) such consent shall be obtained by a resolution of the
Company which shall specify the total amount upto
which moneys may be borrowed by the Board under clause (d) or as the case may
be total amount which may be contributed to charitable or other funds in any
financial year under clause (e).
ii.
Provided further that the expression "temporary
loans" in clause (d) above shall means loans repayable on demand or within
six months from the date of the loan such as short term cash credit
arrangements, the discounting of bills and the issue of other short term loans
of a seasonal character, but does not include loans raised for the purpose of
financing expenditure of a capital nature. 175)
Certain
powers to be exercised by the Board only at meetings f.
Without derogating from the powers vested in the Board
of Directors under the Articles, the Board shall exercise the following powers
on behalf of the Company and they shall do so only by means of resolutions
passed at the meeting of the Board; a)
the power to make calls on shareholders in respect of
moneys unpaid on their shares, b)
the power to issue debentures, c)
the power to borrow moneys otherwise than on
debentures, d)
the power to invest the funds of the Company; and e)
the power to
make loans. Provided that the Board may, by
resolution passed at a meeting, delegate to any committee of Directors, the
Managing Director or any other principal officer of the Company, the powers
specified in sub-clauses (c), (d) and (e) to the extent specified below. 2)
Every resolution delegating the power referred to in
sub-clause (1) (c) shall specify the total amount outstanding at anyone time, upto which moneys may be borrowed by the delegate. 3)
Every resolution delegating the power referred to in
sub-clause (1) (d) shall specify the total amount upto
which the funds of the Company may be Invested and the nature of the
investments which may be made by the delegate. 4)
Every resolution delegating the power referred to in
sub-clause (1) (e) shall specify the total amount upto
which loans may be made by the delegate, the purpose for which the loans may be
made and the maximum amount of loans which may be made for each purpose in
individual cases. 176)
Certain
powers of the Board Without prejudice to the general powers conferred by the last preceding Article and so as not in any way to limit or restrict those powers and without prejudice to the other powers conferred by these Articles but subject to the restrictions contained in the last preceding Articles, it is hereby declared that the Directors shall have the following powers, that is to say, power: 1)
To pay the costs, charges and expenses preliminary and
incidental to the formation, promotion, establishment and registration of the
Company. 2)
To pay and charge to the Capital Account of the
Company any commission or interest, lawfully payable there-out under the
provisions of Sections 76 and 208 of the Act. 3)
Subject to Sections 292 and 297 and other applicable
provisions of the Act, to purchase or otherwise acquire for the Company any
property, rights or privileges which the Company is authorised
to acquire at or for such price or consideration and generally on such terms,
and conditions as they may think fit in any such purchase or other acquisition,
accept such title as the Director may believe or may be advised to be
reasonably satisfactory. 4)
At their discretion and subject to the provisions of
the Act, to pay for any property, rights or privileges by or services rendered
to the Company, either wholly or partially in cash or in shares, bonds,
debentures, mortgages or other securities of the Company and any such shares
may be issued either as fully paid up or with such amount credited as paid up
thereon as may be agreed upon and any such bonds, debentures, mortgages or
other securities may be either specifically charged upon all or any part of the
property of the Company and its uncalled capital or not so charged. 5)
To secure the fulfillment of any contracts or
engagements entered into by the Company by mortgage or charges of all or any of
the property of the Company and its uncalled capital for the time being or in
such manner as they may think fit. 6)
To accept from any member, so far as may be
permissible by law, a surrender of his
shares or any part thereof, on such terms and conditions as shall be
agreed. 7)
To appoint any person to accept and hold in trust for
the Company property belonging to the Company or in which it is interested or
for any other purposes and to execute and to do all such deeds and things as
may be required in relation to any such trust and to provide for the
remuneration of such trustee or trustees. 8)
To institute, conduct, defend, compound or abandon any
legal proceedings by or against the Company or its officer or otherwise
concerning the affairs of the Company and also to compound and allow time for
payment on satisfaction of any debts due and of any claim or demands by or
against the Company and to refer any difference to arbitration and observe the
terms of any awards made therein either according to Indian Law or according to
foreign law and either in India or abroad and observe and perform or challenge
any award made therein. 9)
To act on behalf of the Company in all matters
relating to bankruptcy, insolvency winding up and liquidation of companies. 10)
To make and give receipts, release and other discharge
for moneys payable to the Company and for the claims and demands of the
Company. 11)
Subject to the provisions of Sections 291 (1), 295,
370 and 372 and other applicable provisions, of the Act and these Articles, to
invest and deal with any moneys of the Company not immediately required for the
purpose thereof, upon such security (not being the shares of this Company) or
without security and in such manner as they may think fit and from time to time
to vary or realise such investment. Save as provided
in Section 49 of the Act, all investments shall be made and held in the
Company's own name. 12)
To execute in the name and on behalf of the Company in
favour of any Director or other person who may incur or be about to incur any
personal liability whether as principal; or surety, for the benefit of the
Company, such mortgage of the Company's property (present and future) as they
think fit and any such mortgage may contain a power of sale and other powers,
provisions, covenants and agreements as shall be agreed upon. 13)
To open bank accounts and to determine from time to
time who shall be entitled to sign, on the Company's behalf, bills, notes,
receipt, acceptances, endorsements, cheques, dividend
warrants, release, contracts and documents and to give the necessary authority
for such purpose. 14)
To distribute by way of bonus amongst the staff of the
Company a share or shares in the profits of the Company and do give to any
Director, officer or
other person employed by the Company a commission on the profits of any
particular business or transaction and to charge such bonus or commission as a
part of working expenses of the Company. 15)
To provide for the welfare of Directors or
Ex-Directors or employees or ex-employees of the Company and the wives, widows
and families of the dependents or connections of such persons by building or
contributing to the building of houses, dwellings or chawls
or by grants of money, pension, gratuities, allowances, bonus or other payments
or by creating and from time to time, subscribing or contributing to provident
and other associations, institutions any by providing or subscribing or. contributing
towards places of instructions and recreation, hospitals, dispensaries, medical
and other attendance and other assistance as the Board shall think fit and
subject to the provisions of Section 293 (1) (e) of the Act, to subscribe or
contribute or otherwise to assist or to guarantee money to charitable,
benevolent, religious, scientific, national or other institutions or objects
which shall have any moral or other claim to support or aid by the Company
either by reason of locality of operation or the public and general utility or
otherwise. 16)
Before recommending any dividend, to set aside, out of
the profits of the Company, such sums as they may think proper for depreciation
or the depreciation fund or to an insurance fund or as reserve fund or sinking
fund or any special or other fund or funds or account or accounts to meet
contingencies or to repay redeemable preference shares, debentures or debenture
stock or for special dividends or for equallslng
dividends for repairing, improving, extending and maintaining any part of the
property of the Company and such other purposes (including the purposes.
referred to. In the preceding clause) as the Board may, in their absolute
discretion think conducive to the Interest of the Company and subject to Section
292 of the Act, to Invest the several sums so set aside or so much thereof as
required to be invested, upon such Investments (other than share of this
Company) as they may think fit and from time to time to deal with and vary such
investments and dispose off and apply and expend all or any part thereof for
the benefit of the Company, in such manner and for such purposes as the Board
in their absoluted discretion think conducive to the
interest of the Company notwithstanding that the matters to which the Board
apply or upon which they expend the same or any part thereof or upon which the
capital moneys of the Company might rightly be applied or expended and to
divide the General Reserve or Reserve fund into such special funds' as the
Board may think fit with full power to transfer the whole or any portion of a
Reserve Fund or division of a Reserve Fund to another Reserve Fund and/or
division of a Reserve Fund and with full power to employ the assets
constituting all or any of the above funds including the depreciation fund in
the business of the Company or in purchase or repayment or redeemable
preference shares, debentures or debenture-stock and without being bound to
keep the same separate from the other assets and without being bound to pay
interest on the same
with power however to the Board at their discretion to pay or allow to the
credit of such funds interest at such rate as the Board may think proper. 17)
To appoint and at their discretion remove or suspend
such general managers, managers, secretaries, assistants, supervisors,
scientists, technicians, engineers, consultants, legal, medical or economic
advisers, research workers, laborers, clerks, agents and servants for
permanent, temporary or special services as they may from time to time think
fit and to determine their powers and duties and to fix their salaries or
emoluments or remuneration and to acquire security in such instances and to
such amounts as they may think fit and also from time to time provide for the
management and transactions of the affairs of the Company in any specified
locality in India or elsewhere in such manner as they think fit. 18)
From time to time and at any time to establish any
Local Board for managing any of the affairs of the Company in any specified
locality in India or elsewhere and to appoint any person to be members of such
Local Boards or managers or agencies and to fix their remuneration. 19)
Subject to Section 292 of the Act, from time to time
and at any time, to delegate to any persons so appointed any of the powers, authorities
and discretions for the time being vested in the Board, other than their powers
to make calls or to make loans or borrow moneys and to authorise
the members for the time being such Local Board or any of them to fill up any
vacancies therein and to act notwithstanding vacancies and such appointment or delegation may be
made on such terms subject to such conditions as the Board may think fit and
the Board may at any time remove any person so appointed and may annual or vary
any such delegation. 20)
At any time from time to time by Power of Attorney
under the Seal of the Company, to appoint any person or persons to be the
Attorney or Attorneys of the Company for such purposes and with such powers,
authorities and discretions (not exceeding those vested in or exercisable by
the Board under these presents and excluding the power to make calls and
excluding also, except in their limits authorised by
the Board, the power to make loans and borrow moneys) and for such period and
subject to such conditions as the Board may from time to time think fit and any
such appointments may (if the Board thinks fit be made in favour of the members
of any Local Board established as aforesaid or in favour of any Company or the
shareholders, Directors, nominees or managers of any Company or firm or
otherwise in favour of any fluctuating body of persons whether nominated
directly or indirectly by the Board and any such Power of Attorney may contain
such powers for the protection of convenience of persons dealing with such Attorneys
as the Board may think fit and may contain powers enabling any such delegated
Attorneys as aforesaid to sub-delegate all or any of the powers, authorities
and discretion for the time being vested in them. 21)
Subject to Sections 294, 297, 300 and other applicable
provisions of the Act for or in relation to any of the matters aforesaid or
otherwise for the purposes of the Company, to enter into all such negotiations
and contracts and rescind and vary all such contracts and execute and do all
such acts, deeds and thing in the name and on behalf of the Company as they may
consider expedient. 22)
From time to time to make, vary and repeal bye-laws
for the regulations of the business of the Company, its officers and servants. 23)
To purchase or otherwise acquire any lands, buildings,
machinery, premises, hereditaments, property, effects, assets, rights,
credits, royalties, business and goodwill of any joint stock Company carrying
on the business which the Company is authorised to
carryon in any part of India. 24)
To purchase, take on lease for any term or terms of
years or otherwise acquire any factories or any land or lands, with or without
buildings and out-houses thereon situated in any part of India at such price or
rent and under and subject to such terms and conditions as the Directors may
think fit and in any such purchase, lease or other acquisition to accept such
title as the Directors may believe or may be advised to be reasonable
satisfactory. 25)
To insure and keep insured against loss or damage by
fire or otherwise for such period and to such extent as it may think proper all
or any part of the buildings, machinery, goods, stores, produce and other
movable property of the Company, either separately or co-jointly, also to
insure all or any portion of the goods, produce, machinery and other articles
imported or exported by the Company and to sell, assign, surrender or
discontinue any policies of assurance effected in pursuance of this power. 26)
To purchase or otherwise acquire or obtain license for
the use of and to sell, exchange or grant license for the use of any trade
mark, patent, invention or technical know-how. 27)
To sell from time to time any articles, materials,
machinery, plants, stores and other articles and things belonging to the
Company as the Board may think proper and to manufacture, prepare and sell
waste and by-products. 28)
From time to time to extend the business and
undertaking of the Company by adding, altering or enlarging all or any of the
buildings, factories, workshops, premises, plant and machinery, for time being
the property of or in the possession of the Company or by
erecting new or additional building and to expend such sum of money for the
purpose aforesaid or any them as may be thought necessary or expedient. 29)
To undertake on behalf of the Company any payment of
all rents and the performance of the convenants,
conditions and agreements contained in or reserve by any lease that may be
granted or assigned to or otherwise acquired by the Company and to purchase the
reversion or reversions and otherwise to acquire the free hold simple of all or
any of the hands of the Company for the time being held under lease or for an
estate less than free hold estate. 30)
To improve, manage, develop, exchange, lease, sell,
resell and repurchase, dispose off deal or otherwise turn to account, any
property (movable or immovable) or any rights or privileges belonging to or at
the disposal of the Company or in which the Company is interested. 31)
To let, sell or otherwise dispose off, subject to the
provisions of Section 293 of the Act and of the other Articles any 'property of
the Company, either absolutely to conditionally and in such manner and upon
such terms and conditions in all respects as it thinks fit and to accept
payment of satisfaction for the same in cash or otherwise as it thinks fit. MINUTES177)
Minutes to
be made 1)
The Company shall cause minutes of all proceedings of
General Meetings and of all proceedings of every meeting of the Board of
Directors or of every committee thereof within thirty days of the conclusion of
every such meeting concerned by making entries thereof in books kept for that
purpose with their pages consecutively numbered. 2)
Each page of every such books
shall be initialed or signed and the last page of the record of proceedings of
each meeting in such books shall be dated and signed. a)
In the case of minutes of proceedings of a meeting of
Board or of a committee thereof by the Chairman of the said meeting or the
Chairman of the next succeeding meeting. b)
In the case of minutes of proceedings of the General
Meeting, by the Chairman of the said meeting within the aforesaid period of
thirty days or in the event of the death or inability of that Chairman. within
that period by a Director duly authorised by the
Board for the purpose 3)
In no case minutes of proceedings of a meeting shall
be attached to any such book as aforesaid by passing or otherwise. 4)
The minutes of each meeting shall contain a fair and
correct summary of the proceedings thereof. 5)
All appointments of officers made at any of the
meetings aforesaid shall be included in the minutes of the meeting. 6)
In the case of a meeting of the Board of Directors or
a committee of the Board the minutes shall contain: a)
the names of the Directors present at the meeting; b)
in the case
of each resolution passed at meeting the names of the Directors, if any,
dissenting from or not concurring in the resolution. 7)
Nothing contained in clauses (1) to (6) hereof shall
be deemed to require the inclusion in any such minutes of any matter which in
the opinion of the Chairman of the meeting: a.
is or could reasonably by regarded as defamatory of
any person; b.
is irrelevant or immaterial to the proceeding; or c.
is
detrimental to the interest of the Company. The Chairman shall exercise an
absolute discretion in regard to the inclusion or non-inclusion of any matter
in the minutes on the ground specified in this sub-clause. WINDING UP 216)
Distribution of Assets If the Company shall be wound up and the assets
available for distributing among the members as such shall be insufficient to
repay the whole of the paid up capital, such assets shall be distributed so
that as nearly as may be the losses shall be borne by the members in the
proportion to the capital paid up or which ought to have been paid up at the
commencement of the winding up, on the shares held by them respectively and if
in the winding up, the assets available for distribution among the members
shall be more than sufficient to repay the whole of the capital paid up at the
commencement of the winding up, the excess shall be distributed amongst members
in proportion to the capital at the commencement of the winding up, paid up or
which ought to nave been paid up on the shares held by them
respectively. But this Article is to be without prejudice to the rights of the
holders of shares issued upon special terms and conditions. 217)
Distribution in specie or kind a.
If the Company shall be wound up, whether voluntarily
or otherwise, the liquidator may, with the sanction of a special resolution,
divide amongst the contributories in specie or kind, any part of the assets of
the Company and may with the like sanction vest any part of the assets of the
Company in Trustees upon such trusts for the benefit of the contributories or
any of them as the Liquidator, with the like sanction, shall think fit. b.
If thought expedient any such division may subject to
the provisions of the Act be otherwise than in accordance with the legal rights
of the contributories (except where unalterably fixed by the Memorandum of
Association) and in particular any class may be given preferential or special
rights or may be excluded altogether or in part but in case any division
otherwise than in accordance with the legal rights of the contributories, shall
be determined on any contributory who would be prejudicial thereby shall have
right to dissent and ancillary rights as if such determination were a special
resolution passed pursuant to Section 494 of the Act. c.
In case any shares to be divided as aforesaid involve
a liability to calls or otherwise, any person entitled under such division to
any of the said shares may within ten days after the passing of the special
resolution by notice in writing direct the liquidator to sell his proportion
and pay him the net proceeds and the liquidator shall, if practicable, act
accordingly. 218)
Right of shareholders in case of sale A special resolution sanctioning a sale to any other
Company duly passed pursuant to Section 494 of the Act may, subject to the
provisions of the Act, in like manner as aforesaid determine that any shares or
other consideration receivable by the Liquidator be distributed against the
members otherwise than in accordance with their existing rights and any such
determination shall be binding upon all the members subject to the rights of dissent
and consequential right conferred by the said Section. 219)
Directors and others' right to indemnity Subject to the provisions of Section 201 of the Act,
every Director or officer or servant of the Company or any person (whether an
officer of the Company or not) employed by the Company as auditor shall be
indemnified by the Company against and it shall be the duty of Directors, out
of the funds of the Company, to pay all costs, charges, losses and damages
which any such person may incur or become liable to by reason of any contract
entered into or any act, deed, matter or thing done, concurred in or omitted to
be done by him in any way, in or about the execution or discharge of his duties
or supposed duties (except such, if any, as he shall incur or sustain through
or by his own wrongful act, neglect or default) including expenses and in
particular and so as not to limit the generality of the foregoing provisions
against all liabilities incurred by him as such Director, Officer or Auditor or
other Officer of the Company in defending any proceedings whether civil or
criminal in which judgment is given in his favour or in which he is acquitted
or in connection with any application under Section 633 of the Act in which
relief is granted to him by the Court. 220)
Director, Officer not responsible for acts of others Subject to the provisions of Section 201 of the Act,
no Director, Auditor or other Officer of the Company shall be liable for the
acts, receipts, neglects or defaults of any other Director or Officer or for
joining in any receipt or other Act for conformity or for any loss or expenses
happening to the Company through the insufficiency or deficiency of title to
any property acquired by order of the Directors for or on behalf of the Company
or for the insufficiency or deficiency of any security in or upon which any of
the moneys of the Company shall be invested or for any loss or damages arising
from the insolvency or tortous Act of any person, firm or Company to or with
whom any moneys, securities or effects shall be entrusted or deposited or any
loss occasioned by any error of judgment, ommission, default or oversight on
his part or for any other loss, damage or misfortune whatever shall happen in
relation to execution of the duties of his office or in relation thereto unless
the same shall happen through his own dishonesty. 172) Circular Resolution a.
A resolution passed by circular without a
meeting of the Board or by a committee of the Board appointed under Article 170
shall subject to the provisions of sub-clause (b) hereof and the Act, be as
valid an~ effectual as the resolution duly passed at, a meeting of the
Directors or of a committee duly called and held. b.
A resolution shall be deemed to have been duly passed
by the Board or by a committee thereof by circulation, if the resolution has
been circulated in draft together with necessary papers, if any, to all the
Directors or to all the members of the committee, then in India (not being less
in number than the quorum fixed for a meeting of the Board or committee as the
case may be) and to all other Directors or members of the Committee at their
usual addresses in India or to such other addresses outside India specified by
any such 'Directors or members of the Committee and has been approved by such
of the Directors or members of the" committee as are then in India or by a
majority of such of them as are entitled to vote on the resolution. INTERPRETATION1.
Interpretation
Clause In the interpretation of these Articles, the following expressions shall have the following meaning unless repugnant to the subject or context: The Act a)
"The Act" means the Companies Act, 1956 and
includes any statutory modification or re-enactment thereof for the time being
in force. These Articles b)
"These Articles" means Articles of
Association for the time being or as altered from time to time by Special
Resolution. Auditors c)
"Auditors" means and includes those persons
appointed as such for the time being of the Company. Board or Board of Directors d)
"Board" or "Board of Directors"
means the Board of Directors of the Company or the Directors of the Company
collectively. Capital e)
"Capital" means the share capital for the
time being raised or authorised to be raised for the
purpose of the Company. Chairman f)
The "Chairman" means the Chairman of the
Board of Directors for the time being of the Company. Charge g)
"Charge" includes a mortgage. The Company or this Company h)
"The Company" or "This Company"
means the Company above named. Debenture i)
"Debenture" includes debenture-stock, bonds
and any other securities of the Company, whether constituting a charge on the
assets of the Company or not. Directors j)
"Directors" means the Board of Directors for
the time being of the Company or as the case may be, the Directors assembled at
a Board or acting under a Circular Resolution under these Articles. Dividend k)
"Dividend" includes bonus. Executor or Administrator l)
"Executor" or "Administrator"
means a person who has obtained Probate or Letter of Administration, as the
case may be from a Court of Competent jurisdiction and shall include holder of
a Succession Certificate authorising the holder
thereof to negotiate or transfer the share or shares of the deceased member and
shall also include the holder of a Certificate granted by the Administrator
General under Section
31 of the Administrator Generals Act. 1 ~63. Gender m)
Words importing the masculine gender shall include the
feminine gender and vice versa. In Writing and Written n)
"In Writing" and "Written"
includes printing, lithography and other modes of representing or reproducing
words in a visible form. Legal Representative o)
"Legal Representative" means a person who in
law represents the estate of a deceased Member. Sub headings p)
The sub-headings hereto shall not affect the construction
hereof. Members q)
"Members" means the duly registered holders,
from time to time, of the shares of the Company and includes the subscribers to
the Memorandum of the Company. Meeting or General Meeting r)
"Meeting" or "General Meeting"
means meeting of the Members. Annual General Meeting s)
"Annual General Meeting" means a General
Meeting of the members held in accordance with the provisions of Section 166 of
the Act. Extra-ordinary General Meeting t)
"Extra-ordinary General Meeting" means an
Extra-ordinary General Meeting of the members duly called and constituted and
any adjourned holding thereof. Month u)
"Month" means a calendar month. Office v)
"Office means the Registered Office for the time
being of the Company. Ordinary Resolution w)
"Ordinary Resolution" shall have the meaning
assigned to it by Section 189 of the Act. x)
"Paid up" includes credited as paid up. Persons y)
"Persons" includes corporation. Proxy z)
"Proxy" means an instrument whereby any
person is authorised to attend a meeting and vote for
a member at the General Meeting or a poll. The Register of Members aa)
"The Register of Members" means the Register
of Members to be kept pursuant to Section 150 of the Act. The Registrar ab)
"The Registrar" means the Registrar of
Companies of the State in which the Registered Office of the Company is for the
time being situated. The Company's Regulations ac)
"The Company's Regulations" means the
regulations for the time being for the management of the Company. Seal ad)
“Seal" means the Common Seal for the time being
of the Company. Secretary ae)
"Secretary" means a Company Secretary within
the meaning of clause (c) of sub-section (1) of Section 2 of the Company
Secretaries Act, 1980 and includes any other individual # possessing the
prescribed qualifications and appointed to perform the duties which may be
performed by a Secretary under the Act and any other ministerial or
administrative duties. Secretary in Whole-time Practice af)
"Secretary in Whole-time Practice" means a
Secretary who shall be deemed to be in practice within the meaning of
sub-section (2) of Section 2 of the Company Secretaries Act, 1980 and who is
not in full time employment. Shares ag)
"Shares" means share in the share capital of
the Company and includes stock where a distinction between stocks and shares is
expressed or implied. Special Resolution ah)
"Special Resolution" shall have the meaning
assigned to it by Section 189 of the Act. The Statutes ai)
"The Statutes" means the Companies Act, 1956
and every other Act for the time being in force affecting the Company. Year |